Campus Trans Resources

The University of Maryland, College Park, affirms its commitments to a policy of eliminating discrimination on the basis of race, color, creed, sex, gender identity or expression, sexual orientation, marital status, personal appearance, age, national origin, political affiliation, physical or mental disability, or on the basis of the exercise of rights secured by the First Amendment of the United States Constitution.

University of Maryland Code on Equity, Diversity, and Inclusion (emphasis added)


The LGBT Equity Center is committed to assisting transgender students, staff, and faculty as they interact with all units of the University of Maryland. While we do not control the policies or procedures of other units, we will assist you as needed.

The following provides some basic information transgender individuals may find helpful. Please contact us regarding any additional information or assistance you may need to access services offered by the University. Our staff is available to meet with you. Please send an email to lgbt@umd.edu to arrange an appointment. You may also stop by the Center in 2218 Marie Mount Hall. Likeliest times to find someone with whom you can talk are afternoons Monday through Friday while classes are in session.

Name

Legal change of name

To change your name on all documents at the University of Maryland, you must obtain a Court Order. Students will need to provide a copy to the Office of the Registrar. Once you present the Court Order, all appearances of your name under their control will be changed to the new name. If you are employed on campus, you must present the Court Order to Human Resources. Typically, you will go through the person responsible for payroll and other human resource issues within the department where you work. If you are both a student and an employee, you will need to do both.

How you obtain a Court Order depends on the jurisdiction where you live. In the State of Maryland, you must apply to the Circuit Court of the county (or City of Baltimore) where you reside. The exact procedures vary from one county to another and may change from time to time.

Use of a name other than the legal name

While on campus, students and employees may elect to use a name other than their legal name. The legal name will still be used for official transcripts, financial aid documents, payroll, and other instances where a legal name is required by law or university policy. This option is available to all students, staff, and faculty.

Students may use a "Preferred Name" on campus that is different than their legal name. To access this option, contact Luke Jensen, Director of the LGBT Equity Center. You will be presented a form that you must fill in and sign. (International students may contact Katrina Knudson in the International Student and Scholar Services.) After completing the form, it must be filed in the Office of the Registrar. The form will explain the terms and conditions under which the preferred name will be used; however, there may be instances of its use that are not clear from the form itself.

The form states that the preferred name will appear "on student identification cards, class lists, and student directories only." Please be advised that student directories are used for multiple purposes including mail to your home address. That means any notices sent to your home address, including tuition and other payments due to the university, will bear your preferred name and not your legal name. Also, anyone who has access to information about you online will see your preferred name. In essence, you should expect your preferred name to appear on everything except your official transcript and financial aid documents.

Employees may use a "Primary Name" on campus that is different than their legal name. To access this option, go to http://ares.umd.edu/home/. Under "Payroll and Human Resources" select "Display/Update Personal Data." After logging on, you will see your "Payroll Name" which in most instances will be your legal name. This is the name that will appear on your payroll checks. You will need a legal change of name to change your payroll name (see above). You will also see "Primary Name." You may simply enter your preferred name in those fields.

Both your legal and primary name will be visible to the person responsible for payroll in your department and whoever supervises that department's payroll administrator. The person supervising the payroll administrator may or may not be your supervisor. Whoever approves your time sheets will see only your legal name. If you have any concerns about who has access to which information, we encourage you to speak directly with the head of the unit where you work. That person may or may not be your direct supervisor. We will assist you in sorting out your particular situation.

Students and employees, please note that your primary name in your personnel file will overwrite your preferred name with the Registrar. Therefore, if you are a student and you work or have ever worked for the university and still have a personnel file, you must make the change at http://ares.umd.edu/home/ and file a preferred name request with the Registrar in order for your preferred name to appear on class rosters, etc.

Form 1098-T regarding tuition payments will be generated with your preferred name. For tax purposes, you will need to obtain a copy with your legal name. Simply follow the procedures for obtaining a paper copy from the Bursar's Office. Explain that you need a copy with your legal rather than preferred name. W-2 forms should be issued using your legal or payroll name. If you encounter difficulties with your W-2 form, you must contact Human Resources.

When applying for graduation, all students are asked how their name should appear on their diploma. The default setting is to the official transcript and therefore legal name. If you do not wish your legal name to appear on your diploma, you must respond to any query about your graduation name.

After your new preferred name and/or primary name are in place, you may request a change in your University Username from the Help Desk of the Division of Information Technology. You use your username to logon to various secure university web sites. This will also change your official University email address. They must first check on the availability of your desired username, and upon finding one available, they will make the change which will automatically propagate throughout the University's systems. This typically takes a day or two for all systems to update. All email is preserved, but you will lose your previous email address. There is no forwarding ability, so any email sent to your former email address will be lost.

Sex/gender marker

Your sex/gender marker does not appear on ID cards or transcripts, but might be seen by personnel in various databases. Please see Luke Jensen at ljensen@umd.edu if you would like to change what appears in your student record. You will be required to provide a government issued document (passport, driver's license, etc.) with the corrected gender, or documentation from either a medical health care provider or a licensed mental health care provider. Please note that the only options available at this time are female and male.

Restrooms

Beginning with the fall 2014 semester, Facilities Management has included gender neutral and family restrooms on the campus map. You can access this layer of the map by clicking here. You will see a restroom icon above each building that has at least one general (or gender neutral) or family restroom. When you click on the restroom icon, you will see a box that lists the room numbers for these restrooms.

You may also find the layer of the map by going to http://maps.umd.edu/map, click on "Layers" then click on "Campus Services" then select "General/Family Restrooms".

Please note that this map reflects how rooms are designated in the campus facilities database. From time to time, there may be a discrepancy. If you find that there is an error, please click on the "Feedback / Comments" link on the top right of the map and let facilities management know about the problem. Together, we can keep this vital information up to date and useful for everyone.

During the summer 2013, a survey of restrooms known or thought to be gender inclusive was done. The results of this survey are found in this spreadsheet organized alphabetically by building name. See UMD Gender Neutral Restroom List. Some may continue to find this information useful, but there will be no attempt to update this spreadsheet. The map maintained by Facilities Management should have the most up to date information.

Campus policy for all new buildings and major renovations now call for the inclusion of single-use general restrooms. For existing structures, Facilities Management will consider converting gendered single-use restrooms into general use restrooms when requested.

Housing

Room assignments in Resident Life

A statement about Resident Life's policy regarding the needs of LGBTQ students may be found at http://www.resnet.umd.edu/housing/lgbt/. Erin Iverson is their liaison to LGBTQ students. You may contact her directly with any special needs or concerns. Please go to their website for further information.

Mixed gender and gender inclusive housing

The University of Maryland offers sex segregated, mixed gender, and gender inclusive housing. Mixed gender housing in a traditional hall means students live in a residence hall room with someone of the same sex or gender, but the room may be next to another room that is occupied by students of a different sex or gender. On traditional hall floors, community bathrooms are designated as male or female. In gender inclusive housing in the traditional residence halls, students share the same bedroom (and a private bathroom) in a traditional residence hall room, regardless of sex, gender, or gender identity. Gender inclusive housing allows students of different sexes or genders to live together within the same residence hall room.

The University of Maryland also offers mixed gender and gender inclusive housing in semi-suites, suites, and apartments.

For a fuller description and contact information regarding campus housing, please visit http://www.reslife.umd.edu/housing/mixedgenderinclusive/.

Off-campus housing

The Office of Off-Campus Housing Services recognizes that LGBTQ students may have concerns when seeking housing. You may find various tools on their web site that can assist you in finding appropriate off-campus housing. See http://www.och.umd.edu/OCH/InfoForHSLGBTQStudents.aspx. The Coordinator for Off-Campus Housing Services, Ms. Tiffany Gaines, is also available to speak with students regarding any specific needs or concerns.

Campus Recreation Services

Transgender individuals are invited to use the Family Locker Rooms at the Eppley Recreation Center on campus. Campus Recreation Services train their staff to provide a welcoming environment for all patrons including transgender individuals. Should you need assistance locating a Family Locker Room or have any concerns about locker rooms, please see any member of staff in the Eppley Recreation Center. You may also contact Dr. Wallace Eddy, Associate Director of Campus Recreation Services, with any concerns.

Intramural sports

Campus Recreation Services has established a gender identity policy for eligibility to participate in Intramural Sports. "Individuals may participate in Intramural Sports in accordance with their own gender identity regardless of medical intervention. For "co-ed" sports, individuals who do not identity as women, will be subject to the rules of non-women participants." See http://crs.umd.edu/Intramural-Sports/Policies then click on the "Eligibility" tab.

Health care

Medical health care

The University Health Center maintains a web page about LGBT health (http://www.health.umd.edu/node/489). In particular, note the section titled Especially for trans and genderqueer folks where you will find information on managing your current hormone regimen. You can also find information on initiating hormone therapy at the University of Maryland Health Center.

To help answer questions you may have about your particular situation, please contact the University Health Center LGBT Liaison, Jenna Beckwith (301-314-8130), or the University Health Center Faculty and Staff LGBT Liaison, Joan Bellsey (301-314-8099).

Mental health care

Both the Counseling Center and the University Health Center provide mental health care. The Counseling Center offers the Rainbow Walk-In Hour for students, staff, and faculty who are LGBT or from an LGBT headed family. See http://www.counseling.umd.edu/CS/walkin_services.php. For Mental Health Service at the University Health Center, see http://www.health.umd.edu/node/764. Both are very LGBT-friendly and have out LGBT people on staff.

Student health insurance

Many gender confirmation procedures and/or treatments are now covered under the Student Health Insurance Plan (SHIP) negotiated by the University of Maryland Health Center. See Insurance at http://www.health.umd.edu/HormoneTherapy. Individuals should contact the University Health Center directly for any questions about precisely what SHIP may cover.

Employee health insurance

Health Insurance available to all State Employees now covers transitioned-related care as reported by the Baltimore Sun. Carefirst has supplied the Gender Dysphoria Services page from their 2015 plan description, known as Evidence of Coverage. The full 2015 Evidence of Coverage is not yet on their website. This coverage will be the same for all of the state medical plans. Individuals should contact their respective health insurance provider for any questions about precisely what their insurance may cover.

Speech therapy

Some transgender individuals may be interested in voice feminization or other therapies regarding their voice. Students have reported a welcoming environment and success in voice feminization therapy at the Hearing and Speech Clinic available here on campus. See http://hesp.umd.edu/landing/Clinic.

Safety, harassment, and discrimination

The Department of Public Safety, University Police, have the responsibility to respond to any and all hate crimes and bias incidents. For any emergency, call

  • 911 from a campus phone
  • 301-405-3333 from any off-campus phone
  • 301-314-7900 from TTY/TDD
  • #3333 from any Verizon Wireless, ATT, Sprint/Nextel or T-Mobile cell phone

For non-emergency service, call 301-405-3555.

University Police post crime statistics and list other services on their web site.

To discuss issues of discrimination or harassment, and, should you decide to follow through, to file a complaint, contact

Catherine A. Carroll, J.D., Director and Title IX Coordinator
Office of Sexual Misconduct and Relationship Violence
1103 Reckord Armory
301-4050-1142
email: titleixcoordinator@umd.edu

You may also contact your Ombudsperson, any other member of the Conflict Resolvers Network, or the University Equity Administrator for your Division or Unit.

Community

Finding community may be the most valuable resource an individual discovers. Our students have formed Trans U, a discussion group within the Pride Alliance. You may find their Facebook group at http://www.facebook.com/groups/2253070376/