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Avian Flu Pandemic Plan
Introduction
Pre-Level 1
Level 1
Level 2
Level 3
Level 4
Recovery
Appendices

Areas of Institutional Response:

Communications
;Academic Programs
Health and Safety
Student Life
Administrative Services
Transportation and Controlled Access
 

Avian Flu Plan > Transportation and Controlled Access <- You Are Here

Transportation and Controlled Access

Transportation and Controlled Access—The Department of Transportation Services (DOTS) coordinates the University's efforts to move any people during disease outbreaks. David Allen, Director of Transportation Services, will coordinate. The University Police will be responsible for maintaining order. Kenneth Krouse, Chief of Police and Director of the Department of Public Safety, will coordinate.

PRE-LEVEL 1

This phase of the Avian Flu plan begins at the present time and continues until there is a reported and substantiated first case of efficient human-to-human transmission somewhere in the world. It is a time for all communication plans to be finalized and academic units to complete plans for research interruption, alternative instruction, and class cancellation. Other administrative and student service units will finalize closure protocols, and order necessary supplies and plan for their distribution.

Transportation and Controlled Access:
•Personal equipment, hygiene/cleaning, and other supplies will be inventoried for adequacy.

•Essential staff will be identified and that designation will be communicated to individuals, including ramifications for absenteeism. Management will maintain contingency plans for handling staff shortages.

•The service plan to transport students to mass transit hubs will be refined, staff will be trained accordingly, and information about the plan will be posted on the departmental Website. The draft plan for the evacuation of residence halls and fraternity and sorority houses is found in Appendix P.

•Motor Transportation Facility and the Shuttle UM should keep gasoline (and diesel, as needed) fuel storage tanks as full as practical in the event of a closure of the campus during the possible pandemic to minimize problems later when refueling essential vehicles, should supply disruptions affect fuel supplies in the marketplace.
LEVEL 1

First cases of efficient human-to-human transmission internationally—Campus open, business as usual, enhanced planning

At Level 1, the Incident Response Team will begin to meet on a regular basis to fine-tune all plans for responding to the Avian Flu pandemic. All operations will continue as usual including classes and research, but more specific steps will be taken to prepare for Level 2. Communication with the campus community will increase to keep everyone informed of plans being implemented.

Transportation and Controlled Access:
Transportation Services will:
•Implement training program for bus operators and transit management staff regarding personal hygiene and service plan to transportation hubs.

•Create and maintain a list of essential employees for on-call driving responsibilities (in case of evacuation or mass absenteeism).

•Inventory all necessary supplies for staff and equipment and ensure adequacy.

•Department of Public Safety will procure barriers for blocking roadways.

•Office of Information Technology will develop the PHR Database used to allow essential employees on to campus during a controlled access situation.

•Facilities Management will store barricades and preparation/contracts to secure commercial tents/awnings for check-in and check-out areas.

•Human Resources will develop systems and procedures for activating the information resources to provide information on the status of the campus for employees.
LEVEL 2

First verified case in North America AND one or more other triggering events (listed below)—Implement social distancing measures; cancel classes and other scheduled activities; prepare for closing; begin liberal leave for non-essential employees, healthy essential employees report

Decision criteria/triggering events:
•World Health Organization declaration of Phase 6—Pandemic period: Increased and sustained transmission in the general U.S. population

•Confirmation of a high rate of infectivity, morbidity (rate of infection) and/or mortality (death rate)

•Rate/speed of disease spreading

•Local public health recommendations to curtail/cancel public activities in county or state

•Falling class attendance, students leaving campus

•Rising employee absenteeism

•Other regional schools/school systems closing

•Transportation systems closing/curtailing interstate travel

•Cases in the local Mid-Atlantic area occurring early versus late in the overall U.S. experience with the unfolding pandemic
Transportation and Controlled Access:
Transportation Services staff will:
•Implement exposure control plan if buses are used to transport sick individuals. This will include:
  • Surgical masks for symptomatic riders
  • Surgical masks for drivers if they request them
  • Normal cleaning procedures. During a local outbreak, clean surfaces that are frequently touched with the hands with an EPA-registered disinfectant. See Appendix E for additional details.
•Begin to implement campus evacuation procedures with other campus departments.

•Implement reduced workforce transit operations plan as employee absenteeism increases.

•Identify sources of antiviral medication and relay to staff.
LEVEL 3

Within 1-5 days of declaring Level 2 and depending on national and local conditions—All University residences will close; thereafter as soon as practicable most administrative offices and academic buildings will close

At Level 3, all University residences will close. Dining operations will be reduced to support only the infirmary. All research operations, except those with critical facility needs (e.g., animal care) will be interrupted until the pandemic period has passed. All administrative and academic support units will be shut down until the campus reopens.

Transportation and Controlled Access:
Transportation Services staff will:
•Implement campus evacuation plan.

•Contract bus operators and other healthy essential staff as conditions warrant.

•Continue implementing reduced workforce transit operations plan as employee absenteeism peaks.

•Maintain communications with other organizations and departments to share best practices in managing the pandemic.
LEVEL 4

As soon as practicable following Level 3—Campus closed; declared emergency condition; evacuation of campus; all facilities closed except skeletal services for infirmary, temporary emergency shelter housing for students with extreme hardships, and essential research; access to campus sealed off; closure sustained

During Level 4, the campus will be closed. No vehicles or pedestrians will be permitted on campus unless approved as essential employees for tasks related to maintaining and securing the physical campus structure. All service contracts and construction projects will be put on hold.
Transportation and Controlled Access:
Limited Access—Essential Employee Access Procedures:
•All campus gates and entrances will be secured with the exception of Gate 1, which is located on Paint Branch Drive at the Chesapeake Building at the intersection of University Boulevard and Metzerott Road. Other campus gates will be secured through existing metal gates or through the use of water filled jersey-type barriers.

•The following facilities will need to remain accessible during the closure of the campus:
  • Building 001-Central Heating and Electric Power Plant (steam and electric)
  • Building 140-Health Center (infirmary)
  • Building 224-Computer & Space Sciences (data center)
  • Building 115-A.V Williams (data center)
  • Building 003-Police Station (security)
  • Building 007-Pocomoke (security cameras)
  • Building 092-Potomac (phone system)
  • Building 004-Ritchie Coliseum (POD)
  • Building 011-Motor Pool (access to vehicular fuel)
•The following animal care facilities and others identified by the Provost during Pre-Level 1 will also need to remain open:
  • Building 142-Animal Sciences Wing 3.0
  • Building 142-Animal Sciences Wing 1.0
  • Building 144-Biology/Psychology
  • Building 091-Biochemistry
  • Building 231-Microbiology
  • Building 087-Central Animal Resources Facility (CARF)
  • Building 036-Plant Sciences Building
  • Building 046-Marie Mount Hall
  • Building 795-Gudelsky Center
•Once the gates and entrances to the main campus are secured the only ingress and egress to campus will be through Gate 1.

•Once the University has declared that it is closed to all but essential employees notifications must be made through various information sources. These should include, but not be limited to: Electronic Media, University Homepage, AM 1640, and X5-SNOW.

•All essential employees that are to be allowed on campus and in the Essential Employee Database in PHR will enter the campus through Gate 1. Once through Gate 1, employees will be channeled into Lot 4b (Lower Comcast Lot) and be screened prior to being allowed to continue onto their destination on campus.

•To expedite the flow of traffic, all vehicles would be routed through drive-up check-in gates. At the covered gate station the driver would provide the staff member at the gate with his/her name and a valid identification card (UM ID or Driver's License). The staff member would check the person against the PHR Database via the Lenel Access Control System. If the employee is permitted to be on campus, the person would be entered into the PHR Database as arriving on campus.

•During the period of closure all vehicles and pedestrians on campus will be challenged by Department of Public Safety officers. All persons on campus that are not in the PHR database will be asked to leave campus without exception. Those refusing to leave will be subject to arrest.

•After the employee has completed work for the day, the individual would drive back through the area where they checked-in and repeat the process for check-out. Upon check-out, the staff member would again enter the employees name into the PHR Database as having left campus.

•The State of Maryland will decide on travel restrictions, if any, during the period of the pandemic. The University of Maryland will have to abide by the policies set by the State government on travel restrictions and policies.

•UMDPS will need to provide 24/7 security for the POD. Ritchie Coliseum offers:
  • Limited ingress and egress
  • Ease of securing with the Lenel Access Control System
  • Access to a major roadway
  • Adjacent large parking lot
•When the POD is closed, minimal staffing will be required to safeguard the POD. When the POD is operational, the POD will require security, crowd control and traffic control. It is conceivable that during operational hours up to 12 UMDPS officers will be required to staff the POD. UMDPS will be working to develop a POD security plan in more detail.
Recovery Level

Recovery stage once pandemic is under control—Campus poised to re-open.

Once the danger of the Avian Flu pandemic has passed, the campus will re-open for business. As services return to normal, accommodations for concerns that arose as part of the period of closure will be addressed. Transportation and Controlled Access:
•All campus gates will re-open and transportation services will return to regularly scheduled operations.








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