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Avian Flu Pandemic Plan
Introduction
Pre-Level 1
Level 1
Level 2
Level 3
Level 4
Recovery
Appendices

Areas of Institutional Response:

•Communications
•Academic Programs
Health and Safety
Student LIfe
Administrative Services
Transportation and Controlled Access

 

Avian Flu Plan > Level 4 <- You Are Here

Level 4

Level 4: (U.S. Government Response Stage 5 or Confirmed local community outbreak) As soon as practicable following Level 3—Campus closed; declared emergency condition; evacuation of campus; all facilities closed except skeletal services for infirmary, temporary emergency shelter housing for students with extreme hardships, and essential research; access to campus is sealed off; closure is sustained.

Communications
Institution Wide:
•Information on the Emergency Preparedness Web site will be updated on a continual basis, as needed. Online response to electronic inquiries will be provided from a remote location by the staff in University Marketing and Communications.

•E-mail alerts will be sent to students, faculty, staff, parents/families, Trustees, Regents, State officials, and vendors apprising them of the status of activities on campus and steps being taken by the institution.

•Campus wide voice mail will be sent to students, faculty, and staff. Other appropriate telephone contact will be made with other stakeholders.

•Media will be apprised of evolving status of activities on campus and steps being taken by the institution.
Department Specific:
•Health Center staff will maintain contact with County and State health departments.

•Resident Life, Fraternity and Sorority Life, International Education Services, and Study Abroad staff will continue to maintain e-mail contact and Web information as appropriate at this stage.

•The Department of Environmental Safety will manage the distribution of information and consult on regulatory issues regarding the use of Personal Protective Equipment, the Instructions for Employees Who Request Voluntary Use of a Respirator, and the Protocol for Cleaning and Disinfection of Environmental Surfaces. These three documents are found in Appendices C, D, and E.
Academic Program
•If the University were required to close during the spring or fall semester(s) for one to two weeks, students would have the ability to make up work missed and fulfill the required 15 contact hours per class credit without significantly altering the semester calendar/structure.

•For any closure extending beyond two weeks, the University will consider extending the semester through the end of May and/or through summer session I and II. If necessary the fall semester can be extended into the end of December and/or winter term.
Health and Safety
Health Center staff will:
•Continue emergency triage to determine level and location of care for new patients.

•Dispense vaccine and anti-viral medication, if and when it becomes available.

•Monitor healthcare workers for signs of illness.

•Continue infirmary operation (50 emergency beds on lower level of Health Center).
Counseling Services staff will:
•Continue assessing and serving disoriented students with emergency psychological assistance.
PPE (See Appendix C for full PPE protocol):
•Healthcare providers (medical personnel) will follow airborne precautions including fit-tested respirator for close contact with suspected/confirmed cases and discontinue all aerosol-generating procedures.

•Healthcare workers (non-medical personnel working in Health Center or facility housing sick/symptomatic individuals) will wear gloves and surgical masks when entering patient-occupied rooms.

•Emergency medical transportation personnel will provide and encourage use of surgical masks. For vehicle cleaning personnel, encourage use of gloves and surgical masks.
Student Life:
Dining Services staff will:
•Inform Health Department of unit closures.

•Close all locations.

•Maintain catering kitchen in Stamp Union 24 hours per day for infirmary support.

•Distribute food and water to those traveling long distances, if supplies allow.

•Safeguard remaining food supplies.
Resident Life and Residential Facilities staff will:
•Monitor sanitary conditions of vacated residence halls.

•Monitor building access systems in order to control unauthorized entry to closed halls.

•Manage access/entry to halls remaining open as temporary emergency shelter.

•Assist with relocation of students to temporary emergency shelter.

•Provide services to students who remain in temporary emergency shelter — safety and security, sanitation, access, staffing, counseling, and communication.
Fraternity and Sorority Life staff will:
•Ensure adherence to forced evacuation.

•Monitor sanitary conditions of vacated houses.

•Control unauthorized entry to closed houses.

•Assist with relocation of students to emergency shelter.

•Ensure sufficient services to students who remain in emergency shelter — safety and security, sanitation, access, staffing, counseling, and communication.
International Education Services staff will:
•Assist undergraduate international students in identifying temporary housing options for the length of the TCC.
Study Abroad will:
•Notify students, staff and faculty who are abroad.
All Student Life units will:
•Work with Dining Services, Resident Life, Residential Facilities, Fraternity and Sorority Life, and Health Center to determine location and needs of people who cannot be evacuated or have been temporarily reassigned.

•Document evacuation destinations for staff to maintain phone contact.

•Monitor well-being, health and morale of essential staff that may be required to remain on campus.
Administrative Services
Facilities Management staff will:
•Maintain essential services to all buildings (e.g., utilities, HVAC).

•Curtail all contractual work and maintenance activities.

•Manage essential staff working in shifts to maintain essential services.

•Procure, store and provide sufficient and accessible soap, alcohol-based hand hygiene products (e.g., Purell), tissues and receptacles for their disposal.

•Follow facility procedures and include regular cleaning of patient-occupied rooms in Health Center.

•Use any EPA-registered hospital detergent/disinfectant for cleaning the Health Center and emergency medical transport vehicles. Give special attention to frequently touched surfaces in addition to floors and other horizontal surfaces.

•Handle blood and other bodily fluid spills in accordance with blood-borne pathogen procedures.
Financial Services:
•Assuming full campus closure, financial transactions will be limited to critical procurements and payments.

•Limited essential personnel will report to campus or handle transactions from remote locations depending on system availability.
Staffing:
•Healthy essential regular, C2 and C1 employees will report to work.

•Non-essential regular and C2 employees will receive paid administrative leave.

•Non-exempt essential regular and C2 employees will receive overtime if warranted.
Transportation and Controlled Access Limited Access—Essential Employee Access Procedures
•All campus gates and entrances will be secured with the exception of Gate 1, which is located on Paint Branch Drive at the Chesapeake Building at the intersection of University Boulevard and Metzerott Road. Other campus gates will be secured through existing metal gates or through the use of water filled jersey-type barriers.

•The following facilities will need to remain accessible during the closure of the campus:
  • Building 001—Central Heating and Electric Power Plant (steam and electric)
  • Building 140—Health Center (infirmary)
  • Building 224—Computer & Space Sciences (data center)
  • Building 115—A.V Williams (data center)
  • Building 003—Police Station (security)
  • Building 007—Pocomoke (security cameras)
  • Building 092—Potomac (phone system)
  • Building 004—Ritchie Coliseum (POD)
  • Building 011—Motor Pool (access to vehicular fuel)
•The following animal care facilities and others identified by the Provost during Pre—Level 1 will also need to remain open:
  • Building 142—Animal Sciences Wing 3.0
  • Building 142—Animal Sciences Wing 1.0
  • Building 144—Biology/Psychology
  • Building 091— Biochemistry
  • Building 231—Microbiology
  • Building 087— Central Animal Resources Facility (CARF)
  • Building 036—Plant Sciences Building
  • Building 046—Marie Mount Hall
  • Building 795—Gudelsky Center
•Once the gates and entrances to the main campus are secured the only ingress and egress to campus will be through Gate 1.

•Once the University has declared that it is closed to all but essential employees notifications must be made through various information sources. These should include, but not be limited to: Electronic Media, University Homepage, AM 1640, and X5-SNOW.

•All essential employees that are to be allowed on campus and in the Essential Employee Database in PHR will enter the campus through Gate 1. Once through Gate 1, employees will be channeled into Lot 4b (Lower Comcast Lot) and be screened prior to being allowed to continue onto their destination on campus.

•To expedite the flow of traffic, all vehicles would be routed through drive-up check-in gates. At the covered gate station the driver would provide the staff member at the gate with his/her name and a valid identification card (UMD ID or Driver's License). The staff member would check the person against the PHR Database via the Lenel Access Control System. If the employee is permitted to be on campus, the person would be entered into the PHR Database as arriving on campus.

•During the period of closure all vehicles and pedestrians on campus will be challenged by Department of Public Safety officers. All persons on campus that are not in the PHR database will be asked to leave campus without exception. Those refusing to leave will be subject to arrest.

•After the employee has completed work for the day, the individual would drive back through the area where they checked-in and repeat the process for check-out. Upon check-out, the staff member would again enter the employees name into the PHR Database as having left campus.

•The State of Maryland will decide on travel restrictions, if any, during the period of the pandemic. The University of Maryland will have to abide by the policies set by the State government on travel restrictions and policies.

•UMDPS will need to provide 24/7 security for the POD. Ritchie Coliseum offers:
  • Limited ingress and egress
  • Ease of securing with the Lenel Access Control System
  • Access to a major roadway
  • Adjacent large parking lot
•When the POD is closed, minimal staffing will be required to safeguard the POD. When the POD is operational, the POD will require security, crowd control and traffic control. It is conceivable that during operational hours up to 12 UMDPS officers will be required to staff the POD. UMDPS will be working to develop a POD security plan in more detail.







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