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Avian Flu Pandemic Plan
Introduction
Pre-Level 1
Level 1
Level 2
Level 3
Level 4
Recovery
Appendices

Areas of Institutional Response:

•Communications
•Academic Programs
Health and Safety
Student LIfe
Administrative Services
Transportation and Controlled Access

 

Avian Flu Plan > Level 3 <- You Are Here

Level 3

Level 3: (U.S. Government Response Stage 5 or Confirmed local community outbreak) Within 1-5 days of declaring Level 2 and depending on national and local condition—All University residences will close; thereafter, as soon as practicable, most administrative offices and academic buildings will close

Communications
Institution Wide:
•Information on the Emergency Preparedness Website(www.umd.edu/emergencypreparedness) will be updated on a continual basis, as needed. Online response to electronic inquiries will be provided from a remote location by the staff in University Marketing and Communications.

•E-mail alerts will be sent to students, faculty, staff, parents/families, Trustees, Regents, State officials, and vendors apprising them of the status of activities on campus and steps being taken by the institution.

•Campus wide voice mail will be sent to students, faculty, and staff. Other appropriate telephone contact will be made with other stakeholders.

•Media will be apprised of evolving status of activities on campus and steps being taken by the institution.
Department Specific:
•All units will follow campus protocols for updating the Web and other communications, including approvals and sequencing of updates, relay of information between departments and the Incident Response Team, and taking into account the nature and volume of student, parent, and media inquiries.

•Health Center will maintain contact with county and state health departments.

•International Education Services will send an IESNEWS issue to all international students and link it to the IES Web site. IES may open a blog for more instantaneous news.

•Study Abroad will continue to keep students informed of progress of flu on campus and the institution�s response.

•The Department of Environmental Safety will manage the distribution of information and consult on regulatory issues regarding the use of Personal Protective Equipment, the Instructions for Employees Who Request Voluntary Use of a Respirator, and the Protocol for Cleaning and Disinfection of Environmental Surfaces. These three documents are found in Appendices C, D, and E.
Academic Program
•If the University is required to close during the spring or fall semester(s) for one to two weeks, students will make up work missed and fulfill the required 15 contact hours per class credit without significantly altering the semester calendar/structure.

•For any closure extending beyond two weeks, the University will consider extending the semester through the end of May and/or through summer session I and II. If necessary the fall semester can be extended into the end of December and/or winter term.

•Immediately, faculty can conduct coursework from off-site using listservs to communicate with students or telephone conference call support.

•Alternative methods of instruction will continue where possible.
Health and Safety
Health Center staff will:
•Discontinue all routine care.

•Activate emergency triage to determine level and location of care for new patients.

•Clearly communicate uses, resources and limits of care/services at Health Center.

•Identify and publicize alternate care locations.

•Begin operation of the Point of Distribution (POD) for medication/vaccine and other supplies as available.

•Disburse equipment and supplies as needed.

•Ensure adequate disinfection of equipment after use.

•Monitor healthcare workers for signs of illness.

•Dispense vaccine and anti-viral medication.

•Monitor patients who present to the UHC exhibiting symptoms suggestive of the Avian Flu virus and coordinate transportation to local hospital facilities. Once these facilities are over capacity and unable to absorb additional patients, the Health Center will create a 50-bed infirmary to accommodate those who require medical attention and/or are too ill to travel to their home environment. An additional 20 beds will be used by Health Center staff whose exposure to infection warrants isolation from their own families.

•Coordinate with Residential Facilities to arrange for delivery of cots. Conference and Visitor Services will arrange for the delivery of bed linens. Linens can be washed if needed at the Health Center.
Counseling Services staff will:
•Activate pre-selected campus-based psychologists/counselors to supplement Counseling Center staff in the provision of crisis intervention strategies to aid individuals experiencing emotional reactions to trauma.

•Implement telephone and online counseling to alleviate psychological trauma.
PPE (For specific PPE protocol, see Appendix C):
•Healthcare providers (medical personnel) will follow airborne precautions including fit-tested respirator for close contact with suspected/confirmed cases and will discontinue all aerosol-generating procedures.

•Healthcare workers (non-medical personnel working in Health Center or facility housing sick/symptomatic individuals) will wear gloves and respirator when entering patient-occupied rooms.

•Emergency medical transportation personnel will provide and require use of surgical masks for symptomatic patients. For vehicle cleaning personnel, use of gloves and surgical mask will be encouraged.
Student Life
Dining Services staff will:
•Coordinate vendor deliveries to one location.

•Close South Campus Dining Hall, The Diner, North Campus and Commons shops, all satellite, and Stamp Union operations.

•Move Stamp Union Catering kitchen to 24 hour operation.

•Require a senior staff member on duty at all times.
Resident Life, Residential Facilities and Fraternity and Sorority Life staff will:
•Implement Web cast staff meetings.

•Assure extra supplies are in place in buildings scheduled to accommodate students during closing.

•Respond to forced departures/closing of residence halls and houses: instructions to students, timeline, dealing with parents, and securing possessions.

•Relocate live-in staff and students who cannot leave.

•Prepare to execute isolation if ordered � feeding, sanitation, voluntary departures, and services during isolation.

•Scale back services and close 24 hour desks.
International Education Services staff will:
•Assist students with decisions to stay or leave the U.S.

•Ensure flow of immigration documents are ready for students who wish to leave the U.S. and return at later date.
Study Abroad staff will:
•Notify students, faculty and staff who are abroad.
Administrative Services
Facilities Management staff will (more detailed cleaning protocol is provided in Appendix E):
•Maintain essential services to all facilities (e.g., utilities, HVAC). Maintain services to data, research and animal care facilities.

•Close and secure non-essential buildings (monitored by DPS).

•Curtail outside maintenance.

•Provide sufficient and accessible soap, alcohol-based hand hygiene products (e.g., Purell), tissues and receptacles for their disposal.

•Follow facility procedures in Health Center and include regular cleaning of patient-occupied rooms.

•Use any EPA-registered hospital detergent/disinfectant for Health Center and emergency medical transport vehicles.

•Give special attention to frequently touched surfaces in addition to floors and other horizontal surfaces.

•Handle blood and other bodily fluid spills in accordance with blood-borne pathogen procedures.
Financial Services:
•All healthy essential personnel will report and services will continue.

•The Comptroller will implement emergency payroll processing with State Central Payroll Bureau.

•If the campus is closed, but essential service departments are open, the Campus Mail office and Central Receiving will continue to accept mail and deliveries assuming the USPS, FedEx and UPS are operating as normal and staff resources are available to process the work. Mail will be received, sorted, and stored ready for delivery. Departments requiring the mail to be delivered during the closure period will need to notify the Department of Business Services to ensure that their mail is delivered during the closure period. Central Receiving will operate in the same manner for deliveries. If the campus is closed and USPS, FedEx, and UPS are closed, mail and purchase order deliveries will be suspended.

•All service contracts $100,000 and greater include clauses regarding �Termination for Convenience� and �Suspension of Work�. The language in these clauses covers any requirement for the University to suspend services or work due to a closure of this nature. For services under $100,000, purchase orders include similar language. Delivery instruction and location changes can be implemented with a basic contract modification. Procurement will implement these modifications as needed and send notifications to vendors.

•Comptroller and Procurement offices will continue to coordinate funding and procurements for emergency supplies and services.
Staffing:
•Healthy essential regular, C2 and C1 employees will report to work.

•Non-essential regular and C2 employees will receive paid administrative leave.
Transportation and Controlled Access
Transportation Services staff will:
•Implement campus evacuation plan.

•Contract bus operators and other healthy essential staff as conditions warrant.

•Continue implementing reduced workforce transit operations plan as employee absenteeism peaks.

•Maintain communications with other organizations and departments to share best practices in managing the pandemic.






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